Today, a year later, I have it down to a science – almost. There are still challenges of course as each project is different and both what we receive and how we receive material from the creators vary a lot. Most of the time it’s transferred digitally via Google Drive or other similar methods, but in a few cases we get a physical drive sent to us. The quantity we receive also varies depending on the project. A feature film like Song of the Sea consisted of close to 100.000 files, whilst other projects that are still in development, like Ernest and Célestine, The Collection came in small batches of 150-200 files. The type of files I receive depends on the content. Concepts, designs and backgrounds are mostly images as JPEGS or PSDs, animation come as rendered videos or as Flash or TVPaint files and scripts are of course documents.
The way I then sort all of this material is as follows:
- The first thing I do is look everything over, get an overview of how much we’ve gotten, not just in terms of bytes but also how much there is for each craft.
- Then I start roughly sorting everything into crafts, concept art, backgrounds, animation and so forth. Depending on how well the project is sorted beforehand this step can take an hour or a day.
- When all the material has been sorted by craft I start going through them one by one, cleaning up. This entails deleting duplicates, dividing material into categories such as sequence or stage.
- As our gallery on the site isn’t too fond of PSDs, especially high resolution ones, I also convert all of these into JPEGS and resize them if necessary. We always save the originals of course as these can get put in our shop for sale.